North East Fasteners – Terms and Conditions
1. GENERAL; This Purchase order, including any documents incorporated herein by reference contains the entire agreement between the parties. The terms and conditions set forth on the PO as indicated by referencing the number of the T&C as listed on this form are the only terms and conditions applicable hereto. Any attempt by seller to supplement, modify, alter, revoke or amend these terms and conditions or any part of this PO shall not be effective unless specifically agreed to, by an authorized representative of the Purchaser in writing.
2. WARRANTY OF MATERIAL: Seller warrants to purchaser and its customers that the articles specified herein shall be free from defects in material and workmanship and shall conform to the requirements of this order. All materials shall be received and subject to inspection and test. Rejected articles will be returned at sellers expense and adjustments made either by credit or replacements at purchaser’s discretion.
3. CHANGES: The Purchaser shall have the right to make changes from time to time, subject to an equitable adjustment of the price. No modification of this order shall be binding upon Purchaser unless made by the Purchaser in writing.
4. DELIVERIES: Delivery of items in accordance with the schedule are a material requirement of this order. TIME IS OF THE ESSENCE. Purchaser reserves the right to terminate this order as to any and all articles if shipment is not made as required. Seller shall not be liable for delays due to causes beyond his control.
5. PURCHASER FURNISHED MATERIALS AND INFORMATION: All designs, tools, patterns, drawings or other information or materials supplied by the Purchaser to the seller for use in the manufacture of the articles contracted for herein shall remain the property of the purchaser and shall not be used in the production, manufacture or design of articles for any other purchaser, nor for the manufacture or production of larger quantities than those specified. Seller shall not disclose nor make available any such information or materials to another party except with the express consent in writing of the Purchaser. At the termination of this contract such information or materials shall be returned or disposed of as the Purchaser shall direct.
6. WARRANTY OF INTELLECTUAL PROPERTY: By acceptance and in consideration of this order, the Seller warrants that the sale or use of any or all articles or materials delivered hereunder will not infringe any intellectual property rights that the Seller will at his own expense defend any action, suit or claim in which such an infringement is alleged; and that seller will save Purchaser and/or its customers harmless from any loss, damage or liability of any nature arising from any claim of such infringement.
7. PRICE: The price to be paid for the articles or materials covered by this order shall in no
event exceed the applicable maximum price, if any established by Government regulation and any provisions or condition of the order which is in violation of any such regulation shall be of no effect.
8. COMPLIANCE WITH LAWS: In the performance of the work here under the seller shall comply at all times with all applicable State, Federal, and Local laws, rules and regulations. In accepting this order Seller shall be deemed to represent that these goods will be or were purchased in compliance with all applicable requirements of section 6,7 and 12 of the Fair Labor Standards Act as amended and of regulations and orders of the United States Department of Labor issued under section 14 thereof. Seller shall insert a certificate on all invoices submitted in connection with this order stating compliance with the above Fair Labor Act of 1938 as amended.
9. LABOR DISPUTES: Whenever an actual or potential labor dispute is delaying or threatening to delay the performance of this order, Seller will immediately give notice thereof to the Purchaser. Such notice shall include all relevant information with respect to such dispute including what steps are being taken to assure timely performance of this Purchase Order.
10. GOVERNMENT CONTRACTS: If this purchase order is a Government subcontract, any applicable provisions of Federal Statutes and regulations as are mandatory under Purchaser’s contract shall be incorporated herein and become part of this PO.
11. TERMINATION: The Purchaser may terminate this order in whole or in part by notice in writing. Upon receipt of such notice or at the time specified therein, in any, the Seller shall incur no further costs of performance and shall terminate all orders and subcontracts given by Seller for performance. The Seller will then deliver, and the Purchaser accept and pay for the purchase order price all articles completed and ready for delivery in final form and according to specifications. As to uncompleted articles, if the articles are for use by purchaser in fulfilling a contract that is subject to termination, settlement shall be made on the basis of and by analogy to the procedure provided by purchaser’s contract; otherwise settlement shall be made on the basis of and by analogy to Government termination procedures. If a dispute shall arise as to any sum claimed by the Seller it shall be determined from an audit of the Seller’s books by a Certified Public Accountant chosen by the seller and acceptable by the Purchaser.
12. ASSIGNMENT: This purchase order shall not be assigned by Seller without consent of the Purchaser.
13. Conflict Minerals: Conflict minerals are tin, tantalum, tungsten and gold that originate in the Democratic Republic of the Congo or adjoining countries whose mining or trade supports groups identified as perpetrators of serious human rights abuse in that region. North East Fasteners’ is committed to meeting all the requirements related to conflict minerals globally and requires that all product supplied to NEF is compliant with Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act and related rules under that Act. Certification and/or documentation stating compliance shall be provided upon request.
14. Counterfeit Material Prevention: Supplier shall ensure that the material/product being supplied conforms to purchase order requirements. All parts/materials identified on the purchase order are required to be genuine/authentic as manufactured by the Original Equipment Manufacturer (OEM) or Original Component Manufacturer (OCM). Suppliers must have a system in place to control or prevent any potential purchase/supply of Counterfeit material product from being introduced into the supply chain.
(A). All material and workmanship shall be subject to inspection by Buyer before and after delivery. The Buyer may require the Seller to replace rejected material or buyer may accept any materials that conform to Seller’s warranties and upon discovery of materials may reject or keep and rework any such materials not so conforming. Cost of rework, inspection, and transportation repacking and or re-inspection by Buyer shall be at Sellers expense.
(B). Materials to be used in the performance of Government contracts may be inspected and tested at all reasonable times and places either before, during or after manufacture by Seller or by the Government Agency concerned at Buyer’s direction.
(C). If inspection and test are made on the premises of Seller or Seller’s subcontractor, Seller shall furnish at no additional charge all reasonable facilities and assistance for the safe and convenient inspection and tests required by the inspectors in the performance of their duties. The foregoing provisions of this Article are supplementary to and not in lieu of the provisions of (A) above.
(D). Inspection or failure to inspect, by the Buyer does not relieve the Seller of liability to perform according to the terms of the Purchase Order.
(E). First Article Inspections done in accordance with AS 9102 requirements when requested.
16. CERTIFICATE OF COMPLIANCE: When required the Seller shall furnish a “Certificate of Compliance” (otherwise known as Certificate of Conformance) with each shipment that assures full conformity with the quality requirements, applicable drawings and specifications and that test reports and inspection records are on file at the Seller’s or Manufacturer’s facility and are available to the Buyer and or Government for review. The certification must have a quality representatives or an officer of the certifying companies’ signature, printed name, title and date. The signature may be electronic, manual, or physically signed.
17. PHYSICAL AND CHEMICAL ANAYLYSIS: When required the items or service being shipped or performed against this order requires copies of actual chemical and physical test results showing actual readings taken and conformance to applicable specifications. These documents must be identifiable to the items they represent and shall be included with each shipment.
18. GOVERNMENT SOURCE INSPECTION: If notified that Government Source Inspection iss required prior to shipment from your plant to the Buyer, the following must be done: Upon receipt of this order promptly ( not later than 48 hours) notify and furnish a copy of this PO to the Government Representative who normally services your plant so that appropriate planning can begin. If a Government Representative does not service your plant contact the Army, Air force, Navy or Defense Supply Agency inspection office. In the event one cannot be located notify us immediately
19. AGE CONTROL, PERISHABLE ITEMS: Articles delivered under this order shall contain (1) Date of Manufacture (2) expiration date (3) batch or lot number. The remaining shelf life shall not be less that 80% of the total shelf life at time of delivery. In addition materials purchased under this clause shall include a copy of the manufacturer’s technical bulletin describing use and precautions a applicable.
20. NONCONFORMANCES: Supplier must notify the Buyer of non-conforming material/product. Supplier must make arrangements approval of supplier non-conforming material.
21. CHANGES PRODUCT/PROCESS: Supplier must notify Buyer of changes in product and/or process definition and where required get approval
22. RIGHT OF ACCESS: Supplier must grant right of access by the Buyer, the customer, and Authorities to all facilities involved in the order and to all applicable records.
23. FLOWDOWN: Supplier must flow down to sub-tier suppliers the applicable requirements in the purchasing documents including key characteristics when required.
24. When required Supplier will secure approval from customer for product, procedures, processes and equipment.
25. If required purchaser may require proof of qualifications of personnel.
26. If required by flow down Supplier must have required QMS system in place
27. Record retention: All certification required by NEF must be retained by supplier for a minimum of 10 years, unless otherwise specified on NEF purchase order. Notification must be made to NEF before any documents that have exceeded the retention time are destroyed.
28. Design Changes: during the performance of this order, seller shall not make any changes in the design of items to be furnished by Seller under this order without advanced written notification to and written approval of Buyer. The above requirement applies whether there is a cost impact associated with the change and regardless of the type of change involved, including product improvements.
29. All certifications applicable to the purchase orders(s) being supplied should be sent via email to firstname.lastname@example.org upon delivery of goods.